How to Set Your Calendar Events Availability

Your booking calendar is only useful when displayed time slots match when you can actually take calls. Too many open hours lead to burnout; too few or wrong time zones frustrate clients. Availability settings control what guests see before they book.

On systeme.io, you configure availability in the Availability tab under CRM → Calendar. These global settings become the default schedule for your events. You can also override specific dates, block time off, and fine-tune rules per event when needed.

This guide explains how to open the Availability tab, set weekly hours, use date-specific overrides and time-off, and connect global availability to individual calendar events.

Availability defines which days, which hours, and under which limits appointments can be booked. It works together with event duration, buffer time, daily caps, and slot increments so your public calendar stays accurate.

Setting availability early—before you embed calendars on funnels—prevents empty widgets, double-booking stress, and last-minute manual blocking when you should be preparing for calls.

To configure your master schedule:

1. Open the menu and click CRM.
2. Select Calendar.
3. Click the Availability tab (alongside Events and Bookings).

Changes you save here serve as the default availability for all calendar events, unless an event uses custom hours or overrides. Many users set global availability first, then create events and choose Use global availability for faster setup.

Weekly availability is your recurring work pattern—open or closed per weekday, with start and end times for each active day.

• Toggle days on or off — mark weekends or non-working days as unavailable.
• Set time ranges — for example Monday 9:00–12:00 and 14:00–17:00.
• Multiple slots per day — add separate ranges when you take a lunch break or split morning and afternoon sessions.

Guests browsing your booking pages only see slots that fall inside these windows (subject to buffers, limits, and existing bookings).

Date-specific availability overrides your normal weekly schedule for one or more calendar dates. Use it when you need exceptions without rewriting your entire week.

Typical use cases:

• Add availability on a day you are usually closed (special office hours).
• Create one-time evening slots for a promotion.
• Extend hours temporarily during a product launch.

To add date-specific availability:

1. In the Availability tab, find Date-specific availability.
2. Click + Add a new date.
3. Select the date on the calendar.
4. Choose the time slots you want available for that day only.

That date’s rules take priority over the standard weekly pattern for the times you define.

The Time-off section blocks periods when you are completely unavailable. It overrides weekly and date-specific availability so no bookings slip through while you are on vacation, a holiday, or personal leave.

To block time off:

1. Under Time-off, click + Add a new date (or equivalent add control).
2. Select the from date and time and the to date and time for the blocked range.
3. Save your availability settings.

This is the right place to mark public holidays, conferences, or sick days—keeping your systeme.io calendar aligned with your real life.

When editing a single calendar event (CRM → Calendar → Events), you can:

• Enable Use global availability to apply the Availability tab schedule automatically.
• Or define custom weekly hours and date-specific rules for that event only—useful when one offer runs on different days than another.

Per-event settings can also include:

• Start time increments — how often slots appear (for example every 15 or 30 minutes).
• Daily limit — maximum bookings accepted per day.
• Buffer time — padding before or after each appointment to avoid back-to-back meetings.
• Time zone display — show times in the host’s or guest’s time zone.

Configure global availability in the Availability tab first; then link events to it or customize individual events as your offers multiply.

1. Set weekly availability in the Availability tab.
2. Add time-off for known absences.
3. Create calendar events and choose global or custom availability.
4. Adjust buffers, limits, and increments on each event if needed.
5. Publish funnel pages and place a test booking to confirm visible slots.
6. Manage live appointments in the Bookings tab.

Where do I set global availability?

CRM → Calendar → Availability tab.

What is date-specific availability?

An override for a single date that changes which slots are bookable compared to your normal weekly pattern.

How do I block vacations?

Use the Time-off section to mark unavailable date and time ranges.

Can events share one global schedule?

Yes. Turn on Use global availability when editing each event after configuring the Availability tab.

Why are there no bookable times?

Check weekly hours, time-off, daily limits, buffers, and whether the event uses custom vs. global settings.

• How to Set Up Your Calendar Events
• How to Use the Booking Calendar Feature on systeme.io
• How to Offer Free Calendar Bookings
• How to Manage Your Calendar Bookings
• How to Sell Your Calendar Bookings

Configure availability and run your entire booking flow on systeme.io.